Selecting as a Group

Students who intend to participate in Room Selection as part of a group must identify a Group Leader prior to completing the Room Selection Application in the Housing Portal.

How Group Selection Works

In order to select housing for the following academic year as part of a group, all members of the group must complete the Room Selection Application process through the Housing Portal during the Room Selection open registration period.

Each group will have a Group Leader, chosen by the members of the group and documented in the Housing Portal, who is designated to make the actual housing selection for all members of the group at the group's assigned appointment time.

    Participating in Room Selection as Part of a Group

    The Group Leader will need to understand the preferences of the group so that they can make the best decisions possible if the group's first housing choice is no longer available at the time of their selection appointment.

    In that case, the Group Leader will decide which rooms are selected that will accommodate the group. Therefore, selecting a trusted Group Leader and discussing housing options together as a group prior to selection are both important tasks.

    Note: Barnard students cannot be group leaders in Columbia Housing Room Selection.

    1. The Group Leader will create a unique group name and password and then share the information with all group members.  
       
    2. Each group member must complete their individual registration application. To join the group, each member will enter the group name and password in the Group Formation step of their application on the Housing Portal. 
       
    3. Each group member must have a valid application before they will be able to join a group.

    4. Members will not be able to join a group if they have already joined another group. They will need to log into the Housing Portal and leave the first group in order to join the new group.

    5. Once all group members have joined the group, the Group Leader must log back in to verify the group

    6. The Group Leader should NOT verify until all group members have added themselves to the group

    7. After the Group Leader has verified the group, all group members must log back into the Housing Portal to complete their individual applications through to the ‘statement of intent’ step. 

    8. Group verification is required for a group to be assigned an appointment time. 

    • Group Leaders and group members can make changes throughout the Room Selection registration period but once Room Selection registration closes, no changes are permitted

    • Group members can leave their group prior to the end of the registration period. Group Leaders, however, must designate a new leader before the system will allow them to leave a group. 

    • The Group Leader can designate a proxy during the Room Selection registration period. This allows the Group Leader to delegate responsibility in the case the Group Leader cannot make their scheduled appointment time. 
      • The proxy must be one of the group members, and they must have been added as a proxy in the Housing Portal to be allowed to select on the Group Leader's behalf.

    • Changes in group leadership are binding.  

    Groups select directly into rooms or suites that fit the number of group members.

      Groups do not need to pick an exact suite of their group size. Instead, group members can select into any individual spaces in the same building or in different buildings.

      However, if the group is picking into a suite or a double, the suite or the double must be filled and any vacancies in the suite/double are not allowed.  If any of these requirements are not met, the system will not allow you to proceed with selection until they are.

      Example 1:

      A group of 8 has the flexibility to choose any combination of rooms and/or suites across all buildings that accommodates every individual -- but members must still fill all suites or doubles.

      • Option 1: Two 4-person suites
      • Option 2: Four doubles
      • Option 3: One 4-person suite and two doubles
      • Option 4: Eight corridor-style singles

      Example 2:

      A group of 6 can select the following options: 

      • A 6-person suite   

      • A 5-person suite, plus a single in corridor style building 

      • A 4-person suite plus a double room/ or 4-person suite plus 2 singles in corridor style building 

      • 3 doubles, or 2 doubles and 2 singles, or one double and 4 singles in corridor style building 

      • 6 singles in corridor style building in the same building or different buildings 

      • Each group member must complete their individual registration application. 
      • If a student is choosing to select as part of a group, they must join the group in the Housing Portal during the registration period using the group name and password provided to them by the Group Leader.
      • Group members must log back in to complete their application through the ‘Statement of Intent’ once their Group Leader has verified their group.
      • The Group Leader will create the group during the registration period and provide all group members with the group name and password so that they can join.

      • Once all members have joined the group in the Housing Portal, the Group Leader will verify the group in the Housing Portal. The Group Leader can also designate a proxy during this time to select on the grop

      • The Group Leader will log in with their UNI and password during their appointment time to select the rooms for themselves and all group members.  

        • The Group Leader cannot log in before their appointment date/time. They can log in at their scheduled appointment time or at any time after, until Room Selection ends. 

      • Any decision or action made by the Group Leader or by the proxy designated by the Leader is binding to the group they represent. 

      • Group Leaders can change group room assignments during the appointment time as long as it is done before they confirm the rooms. Once confirmed, no changes can be made. 

      • Group Leaders or proxy cannot sign occupancy agreements. Once room assignments are completed, each individual student must log in and sign their own occupancy agreement.